Introduction
The Topanga Coalition for Emergency Preparedness (TCEP) is committed to protecting the privacy of our donors, volunteers, and website visitors. This Privacy Policy explains how we collect, use, share and safeguard Personal Data and Non-Personal Data when you visit www.tcep.org, TCEP profiles on TCEP social media sites, and any other digital services and platforms officially operated for or by TCEP from time to time (“Sites”), as well as by phone or by paper.
Types of Data We Collect
Personal Data
We collect information (whether online, by phone, or by paper) that enables TCEP to identify or contact you (“Personal Data”) to carry out its business purposes.
The types of Personal Data we may collect include, but are not limited to:
- Name, email address, mailing address, phone number
- Payment details (processed through third-party vendors), donation history
- Messages, inquiries, or feedback you send to us
Non-Personal Data
We collect information (whether online, by phone, or by paper) that does not directly identify you as you interact with our Sites (“Non-Personal Data”). The types of Non-Personal Data we may collect include, but are not limited to:
- Browsing history, search terms, number of clicks, referring/exit pages, date/time stamp, time on Site
- Computer type, operating system and platform type
- Internet service provider
How We Use Your Data
We use your Personal Data, sometimes combined with Non-Personal Data, in a variety of ways including, but not limited to the below, in order to:
- Identify you when you visit our Site
- Process donations and provide receipts
- Communicate about programs, events, and fundraising efforts
- Respond to inquiries and provide support
- Improve our website and services
- Maintain internal records and donor databases
- Comply with legal and regulatory obligations
Donor Information and Contributions
We collect and maintain personal information from donors to support our mission and manage contributions.
This information may include your name, contact details, donation history, and any information you voluntarily provide.
We use donor information to:
- Process and acknowledge donations
- Issue tax receipts and required disclosures
- Communicate with you about our activities and opportunities to support our work
- Maintain donor records and internal reporting
We do not sell, rent, or trade donor personal information.
With your consent, we may publicly recognize donors. You may request to remain anonymous at any time.
Payment Processing
We use PayPal and/or its affiliates to process donations and other payments.
When you make a donation, your payment information is collected and processed directly by PayPal. We do not store or have access to your full financial account details. PayPal may collect personal information such as your name, billing address, and payment details to process the transaction. Your use of PayPal is governed by its own privacy policy and terms.
We may receive limited information from PayPal, such as your name, email address, donation amount, and transaction status, for recordkeeping and donor management purposes.
How We Share Your Data
We do not sell your Personal or Non-Personal Data.
We may share your Personal Data, sometimes combined with Non-Personal Data, in a variety of ways including, but not limited to:
- Third parties that perform services on our behalf, such as payment processors, email and newsletter platforms, website hosting providers, data analytics providers, customer relationship management (CRM) systems, event management tools, and printing and mailing vendors (including sharing mailing addresses to send mailers)
- When required by law or to protect our rights
- With your consent or at your direction
How You Can Manage the Processing of Your Data
You can manage your profile and email preferences, including “opting out” of email by contacting us at info@tcep.org or using the “Contact” section on the TCEP website. For California residents, please consult the “California Privacy Rights” section for additional considerations.
California Privacy Rights
If you are a California resident, you may have rights under the California Consumer Privacy Act and the California Privacy Rights Act, including:
- The right to request access to personal information we collect
- The right to request deletion of your personal information
- The right to correct inaccurate information
- The right to limit certain uses of sensitive personal information
- The right not to be discriminated against for exercising your rights
To exercise these rights, contact us at:
info@tcep.org | 310.455.3000
Children
We do not knowingly collect Personal Data from or market to children under the age of 13.
How We Protect Personal Data
TCEP implements commercially reasonable security measures to help protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of data. Except for the sharing of information as set forth in this Privacy Policy, we restrict access to Personal Data to certain companies who need the data to operate, develop, or improve our services.
Unfortunately, no data transmission over the Internet or electronic storage is fully secure. Accordingly, and despite our reasonable efforts to protect your Personal Data from unauthorized access, use, or disclosure, TCEP cannot guarantee or warrant the security of the Personal Data you transmit to us, or to or from our online Sites. If you have questions about this Privacy Policy, please contact us.
Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.
Linking to Other Internet Sites
You should be aware that other Internet sites that are linked from the Sites or from a TCEP email message may contain privacy provisions that differ from the provisions of this Privacy Policy. To ensure your privacy is protected, we recommend that you review the privacy statements of these other linked sites, applications, or other digital platforms.
How You Can Access, Change and Delete Your Personal Data
We rely on you to update and correct your Personal Data. If you are a user of our Sites, you can review, update and correct your information by contacting us using the information in the “Contact” section.
Cookies and Other Web Devices
Our website sends cookies (e.g., pieces of code or text placed on your computer by us or third-parties when you browse our Sites) to your web browser (if your browser’s preferences allow it) to collect data when you browse our Sites. Cookie settings can be controlled in your Internet browser to automatically reject some forms of cookies. If you view our website without changing your cookie settings, you are indicating your consent to receive all cookies from our Sites. If you do not allow cookies, some features and functionality of our Sites may not operate as expected. In addition to cookies, we place technological tools (and allow certain third parties to place technological tools) such as tags and beacons (e.g., code scripts that are primarily used to track visitors’ activities on our Sites by web analytics software), Internet Protocol (IP) addresses, and other tools, to collect your data for the purposes listed in this Privacy Policy.
Contact Information
If you have questions, comments, or complaints concerning our privacy practices or if you wish to change, access, or remove your Personal Data, please contact us. We will attempt, where practical, to respond to your requests and to provide you with additional privacy related information.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted with an updated effective date.
Effective as of July 20, 2026